To: ACAMC Membership July 18, 2009

Subject: ACAMC Meeting Minutes

1. Date, Time, Location: July 18, 2009, 1:15 pm (1315 hours), Langley AFB, HQ ACC/A4W Conference Room.

2. Purpose: General membership meeting. The ACAMC General Membership meeting was conducted and the group socialized with a Burger burn after the meeting.

3. Attendees: A quorum was present (11 of 19 members – 5 proxies) and 2 Associate members.

PRESENT
Michael Gavin (President)
Jack Miller – (Vice President)
Wilbur McCullough – Proxy (Secretary/Treasurer)
Michael Robertson – Proxy
Richard Pennington
Kevin Lewis
George Heinlein
Tom McConnell – Proxy
Frank Waterman – Proxy
Yvonne Watts – Proxy
Eddie Fuquay – New Member

ASSOCIATES
TJ Jensen (Associate)
John Usefara (Associate)

4. The following Agenda Items were discussed:

a. The President skimmed the minutes from the March 28, 2009 meeting.
i. Motion to accept – Kevin Lewis
ii. Seconded – George Heinlein
iii. Unanimously approved.
b. The President provided a brief fiscal status from the recent LCFU Statement. Overall fiscal health of the ACAMC is good with a current balance of $851.65. Over the quarter we had deposits of $161.00 from coin sales. Outlays were for Post Office box ($60) and SJ awards ($50). AFCOMAC acknowledge receipt of the $250.00 check for the Richard Gauvin Memorial Fund and sent a letter of thanks to our Chapter. Both Jerry Merichko and Eddie Fuquay joined the ranks of the ACA and paid ACA and ACAMC dues. Numbered coins were provided (29/30). This is the last of our numbered coins so at the next coin order and additional 10 numbered coins will be ordered. The Chapter still has numerous ACAVC shirts and coins for sale. All five trailer hitches covers ordered from Roger Jennings at cost have been sold (non-profit). Four of 12 ACAMC hats were sold ($15 per) at the meeting and the funds went to Mike Gavin whom is carrying that cost as a non-profit – member requested initiative. A complete fiscal report will be sent with minutes after the meeting.
i. Motion to accept fiscal report as presented – George Heinlein
ii. Seconded – Kevin Lewis.
iii. Unanimously approved.

5. Old Business:

a. Awards Committee:
– The Chapter presented quarterly Awards to MSgt Huff at Seymour-Johnson AFB, NC.
— CMSgt Munroe at SJ will present the Award Pkg to MSgt Huff at the end of the month

b. Membership: The President sent out an email note to some of the other AMMO Chiefs in our region soliciting their participation. We received positive feedback from the email and hope to have increased participation at the next meeting. It was noted that our Chapter Membership has risen significantly since we established the 1st ACA Chapter in 2003. We started with 8 members and have increased to 19 active members. We welcome the following new members:
– Jerry Merichko
– Eddie Fuquay

c. Fundraising: The coins sales continue to do well and with the recent CAF Munitions Conference sales spiked very high. We took in $216 from coin sales this quarter. All members should continue to look for ways to raise funds for our Chapter.

d. Sunset Committee: There have been numerous health issues recently with our Chapter members and within the munitions community. It was great to have Rich Pennington back in the fold after his recent medical situation. We continue to think about John Cecere who has been facing some medical challenges. Mike read a medical update on the injured AMMO Troop (John) from SJ who was hit by a door. It was discussed that another AMMO troop (Chris Parks) had went to Wilford Hall and his medical update is as follows:

OUTSTANDING NEWS! The results are in from the biopsy on Chris’s chest….benign and not related to the problem with his thyroid. There is a consult in the system to talk about the removal of this mass because it is active (“collecting things”). Additionally, there are no other spots than those in his neck. The plan remains the same… surgery on 22 Jul 09 (next Wednesday) to partially remove his thyroid. Once tests come back from that, they will determine the course of action to take on the remaining spots in his neck.

e. Constitution and Bylaws: At the last ACAMC Chapter meeting a line by line review of the By-Laws was conducted. The cover page will be signed and the entire package will be provided to the ACA for approval and posting to the site.

6. New Business:
a. ACAMC Chapter By-Laws are ready to be forwarded to the ACA for Approval. Signature page was signed by both the President and Vice President in the presence of the attending members and will be scanned and sent to our Sec/Treasurer for his signature.
b. There was a good discussion around Rich Pennington’s topic submission regarding ACAMC recognition of awards outside the Quarterly/Annual unit awards the membership agreed to support with cover letter, Certificate, coin and $50 cash award. Overall the membership agrees that any recognition we can provide gives the group positive recognition to our great troops that are at the top of their game. It was agreed that the Chapter will provide a cover letter, recognition certificate and Chapter coin to these great troops. The 1st such winner is SSgt Chappell (1st EMS) as the Air Force 2008 AMRAAM Outstanding Performer. There was additional discussion regarding the ACA mother ship and the recognition they should be providing to the AMMO community winners at the Air Force level.
c. John Matthews submitted a discussion topic regarding ACAMC involvement in a 50th (Golden) Anniversary Dinner function similar to the event being sponsored at Wright-Patterson AFB by their base Chiefs Group. Mike Gavin briefed he had contacted the Langley AFB Chief Group and they had indicated there was going to be a base event. Mike went to the Chiefs Website and did not see a date posted yet. The ACAMC membership discussed this at length and the overall feeling was this is a base type event and would be way to large for a Chapter to take on and was not an ACA specific function. This is a good input and all agreed to approach it from two directions as follows:
Option A: Once the base event has been determined the key dates will be sent out to our membership and our membership can attend if they desire.
Option B: During the annual meeting/social at Bill McCullough’s home in Dec we could take a time out and have a general discussion on where we as Chiefs feel we have come from over the years to recognize this very significant event.
d. The new CMSgt of the Air Force Announcement was provided to the membership: CMSgt James A Roy has taken the AF enlisted helm.
e. Mike Gavin informed the group that there had been a recent incident regarding a public email and it was discussed that no one should make off-hand comments on public emails as there is a possibility that someone could take offense. The Chapter considers this a dead issue.
f. AMMO Networking: It was discussed that the group overall should continue to provide a networking venue for our folks retiring and looking for future employment. Yvonne Watts was picked up at PAX River as a direct result of networking within our community.
g. Frank Waterman asked if Proxy’s could be made to stand longer than one meeting. The issue was discussed and the general consensus was that for meeting protocol a new proxy should be submitted for each meeting.
h. Phil Kennedy sent in an item about trying to get an Air Force license plate for Virginia. The group thought this was a good idea and it should be doable with a large quantity of Air Force personnel being stationed in Virginia. We need to get the details on how this process works. The group recommended Phil dig into this.
– Update: None provided
i. Phil also asked the group to approach the ACA regarding getting a marble bench dedicated to Ammo at the Air Force Aerospace Museum at Wright-Patterson AFB. John Cecere took this on as an action item. (Post-meeting Note: John passed the request to Fred and it will be discussed/considered as a revision to the ACA strategic plan.)
– Update: None provided
j. Mike Gavin briefed that John Matthews had passed the torch on the ACA Newsletter to Pat Adams. Rich Pennington asked that more submissions be sent in. Mike will submit an ACAMAC update whenever a call for topics comes out.
k. Mike Gavin informed the group that Jack Miller’s tenure as VP is about to expire (2 yrs). He asked the group to think about possible nominees. Jack Miller suggested that nominations should be submitted by the December meeting/social at Wilbur McCullough’s home in preparation for an election process in Jan 2010. Mike will send out a call for submissions.
l. Rich Pennington briefed the group on the following:
— The 2010 ACA Reunion is still in planning phase and the date has not been determined, but it will be in the Fort Walton Beach area.
— ACA is entertaining a motion to extend the term of office for ACA Officers to two years
— Rich thanked the group for the heartfelt cards, emails, and phone calls – he says he’s doing well and now back at work
m. It was noted that we have an ACAMAC member (CMSgt Kevin Lewis) retiring in Oct 09.

7. The meeting was adjourned at 2:15 pm (14:15 hrs).
i. Motion to adjourn – Mike Gavin.
ii. Seconded – Jack Miller.
iii. Adjourned.

8. We look forward to seeing everyone at the next meeting planned for Sept, 2009 at Mike
Robertson’s home. The date and directions to follow will be sent out in the next few weeks.

9. The group socialized with a cookout for a few hours and ate some food donated by the Chapter and Mike Gavin (burgers, hotdogs, chips, and beverages). Thanks to all for their active participation and great inputs! This Chapter continues to do things right and sets a standard for other ACA organizations to follow.

//signed//
Michael R Gavin
President, ACAMC