ACAMC Membership September 21, 2010
Subject: ACAMC Meeting Minutes
1. Date, Time, Location: September 18, 2010, 1:22 pm (1422 hours), Mike Robertson’s house (4542 Rincon Place, Dumfries, VA 22025). Mike and his wife Myong provided appetizers for the group before the meeting.
2. Purpose: General membership meeting.
3. Attendees: A quorum was present (11 of 18 voting members including 6 proxies).
PRESENT
Michael Gavin – (President)
Mike Robertson – (Vice President)
Wilbur McCullough – (Secretary/Treasurer)
Richard Pennington
Phil Kennedy
John Matthews (Proxy)
Jack Miller (Proxy)
Jerry Merichko (Proxy)
Eddie Fuquay (Proxy)
Rick Follett (Proxy)
Frank Waterman (Proxy)
Pat Barcus (Proxy)
ASSOCIATES
None
4. The following Agenda Items were discussed:
a. The Secretary presented the minutes from the June 19, 2010 meeting.
i. Motion to accept – Rich Pennington
ii. Seconded – Phil Kennedy
iii. Unanimously approved.
b. The Treasurer provided a detailed fiscal update (attached). Our current balance of $751.45 was supported by coin and shirt sales of $40.00 and the $441.00 proceeds from the yard sale. Since the June meeting we disbursed; award package to a base-level Ammo troop ($50.00 Meyer) from Seymour Johnson, donated to the CMSgt Richard Gauvin Scholarship Fund in honor of Dan Munro’s October retirement ($50.00 – outstanding check), and reimbursed Mike Gavin for yard sale costs ($45.00) and LENAJ coin order ($295.00). During the meeting, Phil and Mike Robertson paid for their new ACAMC numbered coins ($20.00). Rich mentioned the coin still has “Virginia” on it vice “Mid-Atlantic.” This was verified. Mike Gavin will contact LENAJ about the error. We also received $25.00 in cash for Pat Barcus’ and a $25.00 check from Yvonne Watts for their 2011 dues. Mike Gavin turned in $40.00 from coin sales and Phil bought two shirts for $20.00. An additional $20 was collected for coins and a total of $130.00 is available for deposit.
i. Motion to accept – Phil Kennedy
ii. Seconded – Rich Pennington
iii. Unanimously approved.
5. Old Business:
a. Awards Committee: AIC Meyer’s award package was presented to him by Dan Munro. Pictures were sent to the membership. Thanks to Mike Gavin and Mike Robertson for generating the package. The next quarter’s awards should come out in October.
b. Membership: We lost Pat Bowen and Ken Jackson as members due to PCS moves. We picked up Pat Barcus as a new member. Our current tally is 18 Ammo Chiefs plus 3 Associate members. Mike Gavin will talk to Chris Arnold after Chris gets settled in.
c. Fundraising: The new coins will now be sold for $10.00 each once Mike gets the replacement batch from LENAJ. Phil recommended we do another yard sale next year since this past one was a big success. It was mentioned that a yard sale is as good as the merchandise donated to sell, so whoever volunteers to take this on next year needs to plan early and all members need to donate goods. The use of Craig’s List may help with the yard sale effort.
d. Sunset Committee: Bill sent a card to John Matthews wishing for a speedy recovery on his recent surgery. It was noted that the ACA sent a donation to the family of Amn Robert Hasley who passed away in Japan. Bob Guyton of AFCOMAC fame (Original Cadre) passed away in North Carolina at the age of 53. Frank Waterman’s leg is healing slowly and he can’t get around as well as he hoped.
e. Participation in ACAMC meetings: Fair attendance at this meeting. The proxies we received ensured a quorum was present and permitted the chapter to legally conduct business.
f. ACA reunion update. The dates for the reunion are 4-7 November and it will be held at the Sunrise Holiday Inn in Ft. Walton beach. Currently, there are 33 ACA members and 24 guests signed up to attend. The Ammo Troop memorial plaque dedication ceremony will occur on 4 November at 1400 hours in the Armament Museum.
g. John Matthews and Rich Pennington are heading up the nomination committee for chapter president. So far there is only one member willing to accept the nomination. There seems to be plenty of people who want to support the chapter, but are hesitant to hold an officer position. If you are interested please get your name in the hat. Our Chapter does great things supporting our enlisted force and we are always looking for new ways to make a difference.
h. Care package to Ed Weisheit. Ed requested we send a package that can be dispersed to the troops. He also sent information about “Boatsie’s Boxes.” The chapter discussed this and will not support Boatsie since the program is for all troops deployed, not just Ammo personnel. However, if individuals want to participate, they can do so via her web site at: www.boatsies.com. The chapter accepted monetary and material donations from its members. Bill made the motion to set a chapter limit of $50.00 to buy items for the Ammo box. Phil seconded the motion and it was unanimously passed. Mike Robertson will finalize putting the box together and mailing it to Ed.
i. Update ACA web site. Mike Robertson hasn’t heard from Rick Follett on this. Bill will ping Rick.
j. The ACA Ammo plaque was dedicated at the AF Museum at Wright-Patterson AFB on 9 July. Pictures have been sent to the members. Thanks to Phil for this idea and to the ACA for making this happen.
6. New Business:
a. Rich explained the process for the chapter presidential nomination. The goal is to get the nominations and voting done by the December meeting and to have the new president installed officially January 1st. The Chapter supplies (coins/checks etc) will be passed at the December meeting due to regional participation and availability to get together.
b. Dan Munro’s retirement ceremony is October 8th. The members at the meeting signed a card and Bill will mail it. Bill showed the group the letter he sent to AFCOMAC for Dan’s donation to the Rich Gauvin Memorial Scholarship Fund.
c. The chapter Shell and Flame article was well received. The next input is due in mid-December after we select the Ammo Troops in Need recipients and the First-Termer exceptional performer winner.
d. The floor was opened for new business.
a). Mike Gavin stated he was not able to get the news article on the Hill AFB Ammo Call. Since it made the base paper, Public Affairs should still have the electrons or an archive copy. Rich Pennington stated he would contact a POC at Hill AFB.
b). Rich cited some general ACA information regarding the extension of term limits for the officers and the upcoming election for the offices of president, treasurer, and two directors. The process should happen soon since the selectees are to be announced at the reunion. Fred O’Hern does not want to be the secretary after his term expires.
c). Rich mentioned a donation to the chapter should be tax deductable since we are a 501c organization. Any added funds will help support our many programs. Mike Robertson was concerned about the budget. Our average dues total $500 and coin and shirt sales are our main means of support. Members donate food and administrative items to help keep costs down.
d). Mike Gavin announced our newest member is Pat Barcus. Pat received coin #35. Chris Arnold is in place at ACC and Chief Terrelli is due into Seymour-Johnson in October. Pat Bowen PCSd to Warner-Robins and Ken Jackson PCSd to Alaska. Dan Munro may not stay in the Mid-Atlantic area after he retires.
e). Mike Robertson recommended the ACA send care packages to the troops twice a year to help show our support. Rich will need to bring this to the ACA board of directors.
f). Rich mentioned he hasn’t heard any updates on getting the Rich Gauvin Memorial Scholarship Fund in the CFC. He will ask Chris Arnold about it since he just came from AFCOMAC.
g). The 25th anniversary of AFCOMAC is coming up. Nobody has heard what the Air Force is doing on this. Members will query Chief Heisterkamp.
h). The ACAMC Calendar of Events was changed to have the “Ammo Troops in Need” request for submissions go out 1 November vice 15 November.
i). Mike Robertson mentioned about moving the chapter account from Langley Federal Credit Union to USAA. This would eliminate the hassles encounter when officers change. During the same conversation, it was mentioned the P.O. Box has limited access. Bill was asked if he planned to remain secretary-treasurer of the ACAMC for awhile and he said it was up to the membership. If so, we can cancel the P.O. box and Bill can get the mail. This would also save us about $60.00 per year in fees.
j). The membership is asked to let Bill know which date for the December meeting is best for them; the 4th or the 11th. The original date is the 4th but the goal is to get maximum participation.
7. The meeting was adjourned at 2:53 pm (1453 hours).
i. Motion to adjourn – Mike Gavin.
ii. Seconded – Rich Pennington.
iii. Adjourned by unanimous decision.
8. The next meeting is tentatively planned for December 4, 2010 at 1:00 pm, at a Bill’s house [see 6.d.i). above].
9. The group chowed down on a banquet provided by Mike and Myong Robertson and socialized for awhile.
//signed//
Wilbur C. McCullough III
Secretary, ACAMC
ACAMC Chow-Down at Sep 18 2010 Meeting
- ACAMC 18 Sep 2010 Meeting – Well fed and ready for a nap! Left to Right: Mike Robertson, Bill McCullough, Mike Gavin, Rich Pennington, and Phil Kennedy
- The Tall and Short of it!
- The Pennington’s (Rich and Sue) and The Robertson’s (Mike and Myong)