ACAMC Membership December 15, 2010

Subject: ACAMC Meeting Minutes

1.  Date, Time, Location:  December 4, 2010, 1:14pm (1314 hours), HQ ACC building, Langley AFB., VA.

2.  Purpose:  General membership meeting.

3.  Attendees:  A quorum was present (13 of 18 voting members including 5 proxies).

PRESENT    

Michael Gavin – (President)
Mike Robertson – (Vice President)
Wilbur McCullough – (Secretary/Treasurer)
John Matthews

Richard Pennington

Rick Follett

Steve Bowersox

Pat Barcus

Frank Waterman (Proxy)

Phil Kennedy (Proxy)
Ed Weisheit (Proxy)

Jack Miller (Proxy)

Jerry Merichko (Proxy)

ASSOCIATES

Jeff Bunney

4.  The following Agenda Items were discussed:

a.  The president, Mike Gavin, opened up the meeting and welcomed Steve Bowersox and Pat Barcus to the ACAMC.

b.  The Secretary presented the minutes from the September 18, 2010 meeting.

i.            Motion to accept – Rich Pennington

ii.            Seconded – Rick Follett

iii.            Unanimously approved.

b.  The Treasurer provided a detailed fiscal update (attached).  Our current balance of $781.45 was supported by coin sales of $60.00, shirt sales of $20.00 and the 2011 dues for Pat Barcus and Yvonne Watts.  Since the September meeting, we disbursed $50.00 for flowers for Terry “T.C.” Conor’s funeral and donated $50.00 to the Richard Gauvin Memorial Scholarship Fund in lieu of a retirement plaque for Dan Munro.  We have two $50.00 checks outstanding for SSgt Mittman’s and SMSgt Kegg’s awards.  During the meeting, we sold $41.00 in coins, a pen for $6.00, received donations of $200.00, collected $34.00 from resold yard sale items, and collected $175.00 in ACAMC dues and $10.00 in ACA dues.  The total for deposit was $485.00

i. Motion to accept – Mike Gavin

ii. Seconded – Pat Barcus

iii. Unanimously approved.

5.  Old Business:

a.  Awards Committee:  SSgt Mittman at Seymour-Johnson AFB won the 3^rd Quarter ACC level award.  SMSgt Kegg from Seymour-Johnson AFB won the Gen. Leo Marquez award for the Supervisor-Manager category.  Thanks to Mike Gavin for generating the packages.  Chief Torelli is to make the presentations for the chapter.  The annual award winners should be announced by January 15^th.

b.  Membership:  We picked up Steve Bowersox as a new member.  Our current tally is 18 Ammo Chiefs plus 3 Associate members.  Rich Pennington mentioned he ran into Mike Lawhorne at the airport and spoke to him about the ACAMC

c.  Fundraising:  The new coins are in and will be sold for $10.00 each.  These are our main source of revenue.  Members may take coins on consignment to have available as sales opportunities arise (Mike Robertson has 5 coins).  The group decided to sell the old coins for $5.00 each.  The new numbered coins are in.  The numbers appear on the rim of the coin and are difficult to see.  Discussion of another possible yard sale was brought up.  2011 dues are due for the ACAMC.  If you have not already paid, please remit your $25.00 to:  ACAMC,  P.O. Box 65944,  Hampton, VA  23665-5944.  To be a member of the ACAMC, you must be a member in good standing of the ACA.  Annual dues are $25.00 and lifetime dues are $250.00 (selectees are $10.00 and $200.00, respectively).  If you owe the ACA dues, please mail to us at the above address or mail them directly to:  Ammo Chiefs Association (Attn: Treasurer), 6046 SW 98 Loop, Ocala, FL 34476.

d.  Sunset Committee:  The Ammo community lost MSgt Terry “T.C.” Conor to cancer.  John Matthews got an e-mail from Gen. Marquez and he seems to be doing better.  The group signed a get well card for George Heinlein who is laid up.  Dan Munro’s retirement ceremony was held on October 8^th.

e.  Participation in ACAMC meetings:  Good attendance at this meeting.  The proxies we received ensured a quorum was present and permitted the chapter to legally conduct business.

f.  ACA reunion update.  Rich Pennington gave us an update (attached).  He told the group, about giving Bill Swezey the Shell and Flame award.  There was a great gathering at the “Hell ‘n Back” bar.  The second Ammo plaque was presented at the Air Armament Museum.  The ACA discussed buying two more plaques – one for the Enlisted Heritage Hall at Gunter AFS and the other at the museum at the old Lowry AFB.  The ACA members discussed extending office terms for 1 year.  Options are open for the location and date of the 2012 reunion.  The then-ACAVC hosted the reunion here in 2004.

g.  Care package to Ed Weisheit.  We received an e-mail from Ed and he received the package.  The items were distributed among the Ammo troops and were well received.

h.  Update ACA web site.  Rick Follett will be contacting Rich McVey on this.  The contract is for 2 more years at $7.00 per month.  Jim Shelingoski is pushing for another company to do the site.  Rick will try to keep up with what is currently being used.  He will have to get permissions to load information and make updates.

i.  The inclusion of the Richard Gauvin Memorial Scholarship Fund in the CFC is being worked by Chief Hryniewiecki.  More to follow.

j.  AFCOMAC 25^th Anniversary.  There is talk in trying to do this in conjunction with the curriculum review (before or after).  Steve will try to get with Chief Arnold and/or Heisterkamp on this.

6.  New Business:

a.  The group reviewed the three packages from Langley AFB for the Ammo Troops in Need program.  We selected two worthy recipients.  No packages were received from any other installations.  Mike Gavin and Steve volunteered to take the troops out on a shopping trip. Mike Gavin made a motion to increase the pot for the potential recipients based on our current fiscal situation.  The group discussed this and decided to keep it the same (approximately $400.00 per year).  The total would be split among the selected candidates. (Post-meeting note:  Both recipients were taken to Wal Mart to shop on December 10^th.  Mike and Steve bought lunch for the families.  Checks were written to cover the personal shopping trip expenditures by our members.)

b.  Bill was asked to provide the chapter Shell and Flame inputs.  Bill promised to send the bullets out on December 6^th.

c.  There were no Sharp Ammo Troop nominations received by the chapter.

d.  The 2011 calendar of events was reviewed (attached).  Tentative meeting dates were made and the rationale was aired.  The addition of dues submissions and election suspenses was added.

e.  The 2011 budget was reviewed.  We anticipate getting rid of the P.O. box to save some money.  Additionally, the awards programs are one of our most uncertain expenses.  We went from zero awards for a couple of years to seven this year.  A question was raised about donations.  This is an open entry since we cannot forecast individuals’ desires to donate.  Additionally, we may have corporate donations for reunions and fund-raisers.

f.  The floor was opened for new business.

a).  Steve mentioned the web site Ammotroops.com and Ammolocker.com.  He said there might be some utility in getting the chapter on Facebook.  Mike Robertson will look at what it takes to create a chapter identity.

b).  Bill wanted to clarify that the plaques provided by the ACA to the various museums were originally Phil Kennedy’s idea.  There was no mention of this in the ACA meeting notes.

c).  Bill presented a newspaper article regarding the effort to get Air Force specialty license plates in Virginia.  The AFA is taking this on.  This was also one of Phil’s ideas but was beyond the ability of the chapter to obtain the massive amount of committed purchasers.

d).  Presidential election.  Mike Gavin stated he was proud to serve as president of the chapter but must go.  He lauded the group for doing a lot of good things even though we are small.  He noted there always seem to be a lack of nominees for the officers and a core group of people continue to step forward.  He really enjoyed taking the troops shopping and writing the awards packages.  He has a lot on his plate and it is difficult doing it all.  Rich Pennington made a motion to nominate CMSgt Pat Barcus for chapter president.  Pat accepted the nomination.  John Matthews seconded the motion.  The vote was unanimous.  Pat will assume the office of President as of January 1^st.  Mike Gavin will work with Pat on the credit union account, keys for the mailbox, and other paperwork.

7.  The meeting was adjourned at 2:44 pm (1444 hours).

i. Motion to adjourn – Mike Gavin.

ii. Seconded – John Matthews.

iii. Adjourned by unanimous decision.

8.  The next meeting is tentatively planned for March 12, 2011 at Langley AFB (exact location TBD).

9.  The group chowed down on “non traditional” pot luck food provided by the membership.

//signed//

Wilbur C. McCullough III

Secretary, ACAMC

ACAMC Membership  September 21, 2010

Subject: ACAMC Meeting Minutes

1.  Date, Time, Location:  September 18, 2010, 1:22 pm (1422 hours), Mike Robertson’s house (4542 Rincon Place, Dumfries, VA 22025).  Mike and his wife Myong provided appetizers for the group before the meeting.

2.  Purpose:  General membership meeting.

3.  Attendees:  A quorum was present (11 of 18 voting members including 6 proxies).

PRESENT    

Michael Gavin – (President)

Mike Robertson – (Vice President)

Wilbur McCullough – (Secretary/Treasurer)

Richard Pennington

Phil Kennedy

John Matthews (Proxy)

Jack Miller (Proxy)

Jerry Merichko (Proxy)

Eddie Fuquay (Proxy)

Rick Follett (Proxy)

Frank Waterman (Proxy)

Pat Barcus (Proxy)

ASSOCIATES

None

4.  The following Agenda Items were discussed:

a.  The Secretary presented the minutes from the June 19, 2010 meeting.

i.  Motion to accept – Rich Pennington

ii. Seconded – Phil Kennedy

iii. Unanimously approved.

b.  The Treasurer provided a detailed fiscal update (attached).  Our current balance of $751.45 was supported by coin and shirt sales of $40.00 and the $441.00 proceeds from the yard sale.  Since the June meeting we disbursed;  award package to a base-level Ammo troop ($50.00 Meyer) from Seymour Johnson, donated to the CMSgt Richard Gauvin Scholarship Fund in honor of Dan Munro’s October retirement ($50.00 – outstanding check), and reimbursed Mike Gavin for yard sale costs ($45.00) and LENAJ coin order ($295.00).  During the meeting, Phil and Mike Robertson paid for their new ACAMC numbered coins ($20.00).  Rich mentioned the coin still has “Virginia” on it vice “Mid-Atlantic.”  This was verified.  Mike Gavin will contact LENAJ about the error.  We also received $25.00 in cash for Pat Barcus’  and a $25.00 check from Yvonne Watts for their 2011 dues.  Mike Gavin turned in $40.00 from coin sales and Phil bought two shirts for $20.00.  An additional $20 was collected for coins and a total of $130.00 is available for deposit.

i. Motion to accept – Phil Kennedy

ii. Seconded – Rich Pennington

iii. Unanimously approved.

5.  Old Business:

a.  Awards Committee:  AIC Meyer’s award package was presented to him by Dan Munro.  Pictures were sent to the membership.  Thanks to Mike Gavin and Mike Robertson for generating the package.  The next quarter’s awards should come out in October.

b.  Membership:  We lost Pat Bowen and Ken Jackson as members due to PCS moves.  We picked up Pat Barcus as a new member.  Our current tally is 18 Ammo Chiefs plus 3 Associate members.  Mike Gavin will talk to Chris Arnold after Chris gets settled in.

c.  Fundraising:  The new coins will now be sold for $10.00 each once Mike gets the replacement batch from LENAJ.  Phil recommended we do another yard sale next year since this past one was a big success.  It was mentioned that a yard sale is as good as the merchandise donated to sell, so whoever volunteers to take this on next year needs to plan early and all members need to donate goods.  The use of Craig’s List may help with the yard sale effort.

d.  Sunset Committee:  Bill sent a card to John Matthews wishing for a speedy recovery on his recent surgery.  It was noted that the ACA sent a donation to the family of Amn Robert Hasley who passed away in Japan.  Bob Guyton of AFCOMAC fame (Original Cadre) passed away in North Carolina at the age of 53.  Frank Waterman’s leg is healing slowly and he can’t get around as well as he hoped.

e.  Participation in ACAMC meetings:  Fair attendance at this meeting.  The proxies we received ensured a quorum was present and permitted the chapter to legally conduct business.

f.  ACA reunion update.  The dates for the reunion are 4-7 November and it will be held at the Sunrise Holiday Inn in Ft. Walton beach.  Currently, there are 33 ACA members and 24 guests signed up to attend.  The Ammo Troop memorial plaque dedication ceremony will occur on 4 November at 1400 hours in the Armament Museum.

g.  John Matthews and Rich Pennington are heading up the nomination committee for chapter president.  So far there is only one member  willing to accept the nomination.  There seems to be plenty of people who want to support the chapter, but are hesitant  to hold an officer position.  If you are interested please get your name in the hat.  Our Chapter does great things supporting our enlisted force and we are always looking for new ways to make a difference.

h.  Care package to Ed Weisheit.  Ed requested we send a package that can be dispersed to the troops.  He also sent information about “Boatsie’s Boxes.”  The chapter discussed this and will not support Boatsie since the program is for all troops deployed, not just Ammo personnel.  However, if individuals want to participate, they can do so via her web site at:  www.boatsies.com.  The chapter accepted monetary and material donations from its members.  Bill made the motion to set a chapter limit of $50.00 to buy items for the Ammo box.  Phil seconded the motion and it was unanimously passed.   Mike Robertson will finalize putting the box together and mailing it to Ed.

i.  Update ACA web site.  Mike Robertson hasn’t heard from Rick Follett on this.  Bill will ping Rick.

j.  The ACA Ammo plaque was dedicated at the AF Museum at Wright-Patterson AFB on 9 July.  Pictures have been sent to the members.  Thanks to Phil for this idea and to the ACA for making this happen.

6.  New Business:

a.  Rich explained the process for the chapter presidential nomination.  The goal is to get the nominations and voting done by the December meeting and to have the new president installed officially January 1^st.  The Chapter supplies (coins/checks etc) will be passed at the December meeting due to regional participation and availability to get together.

b.  Dan Munro’s retirement ceremony is October 8^th.  The members at the meeting signed a card and Bill will mail it.  Bill showed the group the letter he sent to AFCOMAC for Dan’s donation to the Rich Gauvin Memorial Scholarship Fund.

c.  The chapter Shell and Flame article was well received.  The next input is due in mid-December after we select the Ammo Troops in Need recipients and the First-Termer exceptional performer winner.

d.  The floor was opened for new business.

a).  Mike Gavin  stated he was not able to get the news article on the Hill AFB Ammo Call.  Since it made the base paper, Public Affairs should still have the electrons or an archive copy.  Rich Pennington stated he would contact a POC at Hill AFB.

b).  Rich cited some general ACA information regarding the extension of term limits for the officers and the upcoming election for the offices of president, treasurer, and two directors.  The process should happen soon since the selectees are to be announced at the reunion.  Fred O’Hern does not want to be the secretary after his term expires.

c).  Rich mentioned  a donation to the chapter should be tax deductable since we are a 501c organization.  Any added funds will help support our many programs.  Mike Robertson was concerned about the budget.  Our average dues total $500 and coin and shirt sales are our main means of support.  Members donate food and administrative items to help keep costs down.

d).  Mike Gavin announced our newest member is Pat Barcus.  Pat received coin #35.  Chris Arnold is in place at ACC and Chief Terrelli is due into Seymour-Johnson in October.  Pat Bowen PCSd to Warner-Robins and Ken Jackson PCSd to Alaska.  Dan Munro may not stay in the Mid-Atlantic area after he retires.

e).  Mike Robertson recommended the ACA send care packages to the troops twice a year to help show our support.  Rich will need to bring this to the ACA board of directors.

f).  Rich mentioned he hasn’t heard any updates on getting the Rich Gauvin Memorial Scholarship Fund in the CFC.  He will ask Chris Arnold about it since he just came from AFCOMAC.

g).  The 25^th anniversary of AFCOMAC is coming up.  Nobody has heard what the Air Force is doing on this.  Members will query Chief Heisterkamp.

h).  The ACAMC Calendar of Events was changed to have the “Ammo Troops in Need” request for submissions go out 1 November vice 15 November.

i).  Mike Robertson mentioned about moving the chapter account from Langley Federal Credit Union to USAA.  This would eliminate the hassles encounter when officers change.  During the same conversation, it was mentioned the P.O. Box has limited access.  Bill was asked if he planned to remain secretary-treasurer of the ACAMC for awhile and he said it was up to the membership.  If so, we can cancel the P.O. box and Bill can get the mail.  This would also save us about $60.00 per year in fees.

j).  The membership is asked to let Bill know which date for the December meeting is best for them;  the 4^th or the 11^th.  The original date is the 4^th but the goal is to get maximum participation.

7.  The meeting was adjourned at 2:53 pm (1453 hours).

i. Motion to adjourn – Mike Gavin.

ii. Seconded – Rich Pennington.

iii. Adjourned by unanimous decision.

8.  The next meeting is tentatively planned for December 4, 2010 at 1:00 pm, at a Bill’s house [see 6.d.i). above].

9.  The group chowed down on a banquet provided by Mike and Myong Robertson and socialized for awhile.

//signed//

Wilbur C. McCullough III

Secretary, ACAMC

ACAMC Chow-Down at Sep 18 2010 Meeting

 ACAMC 18 Sep 2010 Meeting – Well fed and ready for a nap!  Left to Right: Mike Robertson, Bill McCullough, Mike Gavin, Rich Pennington, and Phil Kennedy

The Tall and Short of it!

The Pennington’s (Rich and Sue) and The Robertson’s (Mike and Myong)