To: ACAMC Membership June 23, 2010
Subject: ACAMC Meeting Minutes
1. Date, Time, Location: June 19, 2010, 2:15 pm (1415 hours), Mike Gavin’s house (112 Meredith Lane, Yorktown, VA 23692). (NOTE: The meeting started late so the group could savor hamburgers and sausages cooked by “Grillmaster” John Matthews. Mike Gavin and his wife Sherrie provided a feast for the group.)
2. Purpose: General membership meeting.
3. Attendees: A quorum was present (16 of 19 voting members including 6 proxies).
PRESENT
Michael Gavin – (President)
Mike Robertson – (Vice President)
Wilbur McCullough – (Secretary/Treasurer)
Eddie Fuquay
Patrick Bowen
Jack Miller
Richard Pennington
Rick Follett
John Matthews
Jerry Merichko
Ed Weisheit (Proxy)
Phil Kennedy (Proxy)
George Heinlein (Proxy)
John Cecere (Proxy)
Frank Waterman (Proxy)
Dan Munro (Proxy)
ASSOCIATES
Jeff Bunney
John Usefara
4. The following Agenda Items were discussed:
a. Mike Gavin welcomed first-time attendees to the group: Jerry Merichko, Eddie Fuquay, and Pat Bowen were at the meeting.
b. The Secretary presented the minutes from the March 13, 2010 meeting.
i. Motion to accept – Rich Pennington
ii. Seconded – John Matthews
iii. Unanimously approved.
c. The Treasurer provided a detailed fiscal update (attached). Our current balance of $810.45 was supported by coin and shirt sales. Since the March meeting, we disbursed awards to base-level Ammo troops ($100.00 outstanding checks), donated to the CMSgt Richard Gauvin Scholarship Fund in honor of Tom McConnell’s retirement ($50.00 – outstanding check), and paid the annual postal box fee ($60.00). The yard sale earlier in the day was a success due to the donations of items and time and netted $425.92. A huge thanks goes out to Mike Gavin, Jerry Merichko, and Jack Miller for setting up. John Usefara and Jerry Merichko deserve special mention for interacting with the customers. Jack Miller, Mike Gavin, and Bill McCullough helped with sales. Leftover items will be donated to charitable organizations. We collected an additional $30.00 in coin sales during the meeting and sold one shirt for $10.00.
i. Motion to accept – Mike Robertson
ii. Seconded – John Matthews
iii. Unanimously approved.
5. Old Business:
a. Awards Committee: TSgt Reed of Langley AFB and AIC Black of Seymour-Johnson AFB were the 1st quarter award winners at base level. Mike Gavin and Mike Robertson generated the packages. AIC Black’s package was sent to Dan Munro for presentation. Pat Bowen stated the 2nd quarter awards are due by July 15th.
b. Membership: We are holding steady with 19 Ammo Chiefs plus 3 Associate members.
c. Fundraising: The coins sales slowed down a little.
d. Sunset Committee: Gen Leo Marquez is doing okay. Bill sent cards from the chapter to TSgt Crute (health issue) and to Jim Shelingoski’s sister (death of both parents).
e. Participation in ACAMC meetings: Good attendance at this meeting but we can do better.
f. The ACA acquired two plaques from a company in Dayton, OH. One will be dedicated Air Force Museum on July 9 at 3:00 PM. The other will be dedicated at the Armament Museum at Eglin during the ACA reunion. (see attached Pennington document). The cost to the ACA was $822.53 for both plaques. Our thanks go out to Mark Gossett for taking the lead on this.
g. ACA reunion update. The dates for the reunion are 4-7 November and it will be held at the Sunrise Holiday Inn in Ft. Walton beach. The off-season room cost should be about $65.00 plus tax. The ACA is looking for a headcount by July 1st. An activity sign-up sheet is attached to the “Pennington update” file. Participants will then be asked to pay for the activities. The hotel needs to be contacted for reservations.
h. Etching of current inventory of gold ACAMC coins. The local plan to etch the new coins with members’ numbers did not work out. Mike Gavin proposed we buy 50 unnumbered coins, numbered coins 26-50, and see if current coin holders want the updated design with their respective membership number on them. The coins now cost $5.50 each and we can sell them for $10.00. Total cost should be about $250.00.
i. Motion to accept – Mike Robertson
ii. Seconded – Pat Bowen
iii. Unanimously approved.
6. New Business:
a. Need to set up a committee for chapter President elections. John Matthews volunteered to lead the committee and Rich Pennington will assist. We anticipate getting nominations by our September meeting and having the election by the December meeting for a January 1st installation.
b. Update on May 27th Worldwide Ammo Call at Hill AFB. Heard it went well. There were about 250 people in attendance. Chief Christmas was supposed to send an article from the Hilltop Times base paper. Awaiting more info.
c. The floor was opened for new business.
a). In lieu of a plaque, Tom McConnell requested we send a donation to the Rich Gauvin Memorial Scholarship fund. Bill sent $50.00 on June 4th.
b). Ed Weisheit deployed to the desert. He should be back in January.
c). It was commented that the yard sale went well. The funds will go a long way in helping support our programs.
d). There was some discussion regarding the Honorary Ammo Chief presentation to Col. Tymofichuk. He was nominated by the Wasatch Chapter and the goal was to have it completed by his ceremony on June 24th. There was no Shell and Flame award. There seems to be some ambiguity between being an honorary ACA member and an honorary Ammo Chief.
e). Pat Bowen will be moving on to be a CCM at Warner-Robins AFB.
f). Mike Gavin was hoping Pat Barcus would be joining the chapter.
g). Mike Robertson thought it would be a good idea to send a care package to Ed later on during his tour in the desert. We will accept donated items and need to set a cap on chapter expenditure. Mike Robertson stated he would be the POC. Jeff Bunney asked if that would be anyone or just chapter members. With the high turnover rate of troops, we could not fiscally support packages for all of them. However, it was mentioned a card to the Chief’s spouse would be a nice touch.
h). The next meeting date and location was discussed. Mike Robertson can support at his house if the meeting is in late August. Bill mentioned we can do a meeting in MD or NC to save those members travel. Request all members provide proposed dates and possible locations by August 1st.
i). Rich Pennington mentioned an issue where an Ammo Chief won an award and the ACA would not support because the Chief was not a member. It was vetted at the ACA and the decision was final to not support.
j). The Shell and Flame newsletter disappeared when Pat Adams left AFCOMAC. The ACA is looking for a volunteer to take it over.
k). Rich McVey will most likely stop doing the ACA web page in November when the web host is renewed. Rick Follett has some recent experience with web sites and will work with Rich McVey. Mike Robertson will help.
7. The meeting was adjourned at 3:00 pm (1500 hours).
i. Motion to adjourn – Mike Gavin.
ii. Seconded – Rich Pennington.
iii. Adjourned by unanimous decision.
8. The next meeting is tentatively planned for September 18th, 2010 at a TBD location [see 6.c.h). above].
9. The group socialized for awhile.
//signed//
Wilbur C. McCullough III