Ammo Chiefs Association, Inc.

Constitution

Agreed by the Board of Directors

2 August 2007

Article I: Name: The name of the corporation is The AMMO Chiefs Association, Inc. hereinafter

Registered Agent. The incumbent Secretary will establish the current mailing address of the ACA. This

address will be posted on the ACA web site

.

activities among AMMO Chiefs and members of the AMMO Community retired and/or still serving by:

(a) Organizing and conducting periodic reunions, social events, sporting events, and/or AMMO

Calls of the membership.

(b) Assisting AMMO war veterans, members of the AMMO Community, their dependents, and

surviving spouses and/or orphans of deceased AMMO veterans.

(c) Providing assistance to hospitalized AMMO troops.

(d) Perpetuating the memory of deceased AMMO Chiefs.

(e) Sponsorship of and active involvement in patriotic programs.

(f) Sponsorship of and active involvement in the AMMO community and recognition activities for

AMMO troops in uniform.

(g) Providing professional development information to members and assisting with professional

networking

Florida Statutes and the Articles of Incorporation filed with the Florida Secretary of State, Division of

Corporations. The ACA is governed by this Constitution.

in the ACA’s Strategic Plan published by the Board of Directors (BOD).

BOD may authorize reimbursement of expenses incurred by Directors/Officers/Members, in the conduct

of ACA business. ACA Directors/Officers are not authorized reimbursement for travel expenses for the

purposes of conducting ACA business.

10/23/2007 1

Officers, members, or agents of the ACA shall not be liable for the acts or failure to act on the part of any

other Directors, Officers, members, or agents. Directors, Officers, members, or agents of the ACA. are not

liable for acts or failure to act under the Constitution excepting acts, failure to act or omissions which

constitute willful malfeasance or non-compliance with Florida Statute Chapter 617.

will be donated to AFCOMAC’s Richard Gauvin Scholarship fund or other military-related non-profit

organization.

Chiefs, active or retired and SMSgts with a line number for Chief whose Association dues are current.

AMMO Chiefs are individuals who serve or served as a Chief or Chief Selectees in Duty AFSCs 2W000,

461X0, or 46500 (or AFSCs that were administratively converted directly to the foregoing). Voting rights

in the ACA are reserved for AMMO Chief Members.

honorably in duty AFSCs 2WO, 461X0, or 465X0 AFSCs (or previous AFSCs that were administratively

converted directly to the foregoing AFSCs) whose Association dues are current.

(a) Applicants for Associate membership must be sponsored by an AMMO Chief member and

approved by a majority of Directors.

(b) Associate members may attend ACA meetings, events, and reunions but do not have voting

rights. With approval of the BOD they may serve on committees.

individuals who have made great contributions to the ACA or the Ammo community.

(a) Recipients of the Order of the Shell and Flame will be accorded membership as an Honorary

Ammo Chief. To be considered for the Order of Shell and Flame an individual must be proposed

and sponsored by at least three AMMO Chief Members and must be unanimously approved by the

Board of Directors.

(b) Individuals who are not otherwise eligible for ACA membership but who are deemed worthy

by a two-thirds majority of the BOD and who have been sponsored by at least three AMMO Chief

Members may be accorded honorary membership status.

(c) The surviving spouses of ACA Members will upon request be accorded honorary membership

status.

(d) Honorary members may attend ACA meetings, events, and reunions but do not have voting

rights. With approval of the BOD they may serve on committees.

10/23/2007 2

exclusively. Chapters will specify who may be an auxiliary member, their dues if any, and their rights and

privileges within the chapter. These provisions will be included in the Chapter Governing Documents

submitted to the ACA BOD for approval. Anyone eligible for ACA membership as an AMMO Chief

member or as an Associate member may not be accepted for membership in an ACA Chapter as an

Auxiliary member.

total sum equivalent to 10 years annual dues (I.e. $250). Payments can be made in one installment, 10

installments, or some combination of dues paid in consecutive annual dues and the balance in lump sum

equal to $250.00.

the membership year to maintain membership status. Members dropped from the rolls for non-payment of

dues may be reinstated upon payment of the current year’s membership dues. ACA Members who have

been dropped from the membership rolls for nonpayment of dues will no longer be considered members

of the ACA.

assessment of dues if required to sustain the ACA. The membership will ratify any new or changed

assessment of dues.

other sources. The BOD may reject a donation if it deems doing so is in the best interests of the ACA.

Donations will be used for the purposes outlined in Article II and the ACA’s Strategic Plan.

members. Meetings will fall into several categories:

social meetings of the membership at a site agreed by the BOD. The purpose of these events is to

promote and facilitate the primary purpose of the ACA, i.e. camaraderie and fellowship of the

membership.

10/23/2007 3

conduct of ACA business and activities and to determine member support for specific changes,

proposals, and activities.

(1). General Membership Meetings will be held as necessary or as determined by the BOD

and may be held in conjunction with Periodic Reunions or other social events.

(2). General Membership Meetings will be announced sufficiently in advance to permit

maximum participation. Prior to a General Membership Meeting the Secretary will mail

and/or e-mail an agenda to AMMO Chief and Associate Members. Meeting agenda will

be posted on the AMMO Chief’s Web Site (www.ammochiefs.com).

(3). The presence/participation of one-fourth of AMMO Chief members on the ACA

membership rolls at the time of the General Membership Meeting will constitute a quorum

to conduct business. Members not present at the membership meeting must be given an

equal opportunity to vote on the issues voted on.

(4) For any ACA wide vote or election, no less than one-fourth of the AMMO Chief

members on the rolls at the time of the vote must participate for the vote/election to be

valid.

as deemed necessary by the President of the ACA and/or when requested by three Directors. BOD

meetings should be held at least four times per year and may be conducted by telephone

conferencing, on-line conferencing, and/or physical presence or any combination of the foregoing

provided all Directors are afforded the opportunity to participate equally.

(1). The convening authority will provide an agenda for the meeting detailing issues to be

discussed/resolved and the amount of time to be made available for each agenda item. The

agenda should be distributed to the BOD at least one week before the meeting.

(2) The Secretary will coordinate meeting times and dates with Directors sufficiently in

advance of meetings to accommodate officers’ schedules to the greatest extent possible.

(3). A quorum of 5 Directors is required to conduct ACA business and approve

expenditure of funds. A majority of 5 votes is required to pass issues before the board.

(4). The Secretary will record and publish minutes of these meetings, members present,

and the voting record by Director for each decision.

the person designated to carry out a specific ACA function.

10/23/2007 4

set by the President and approved by the BOD. The ACA President will appoint and chair an Election

Committee consisting of three Directors to administer elections. The President, Treasurer, Chief-at-Arms,

Director-at-Large One and Director-at-Large Two will be elected during even numbered years. The Vice

President, Secretary, Director-at-Large Three and Director-at-Large Four will be elected during odd

numbered years.

(a) ACA Directors and candidates for Directorships must be AMMO Chief Members. The

Secretary will confirm to the Election Committee that candidates are members in good standing.

(b) The Secretary will notify AMMO Chief Members of the date for an election, positions to be

filled, and solicit nominations for those positions no less than 30 days prior to the election.

Notification will be by mail and/or e-mail. Details will be posted on the web site.

(c) A period of 30 days will be allowed for nominations. Nominations may be submitted by mail,

email, or a form provided on the Association web site. The Election Committee will contact

nominees and confirm their acceptance. Notification of nomination closure will be posted on the

web site.

(d) The Secretary will mail ballots to members without email addresses and allow 21 days for

return.

(e) Members may vote in person (i.e.. at a Membership Meeting, Reunion or AMMO Call), by

mail, by email, or on the ballot provided on the ACA web site. Members may also assign their

proxy to an AMMO Chief member. Assigning your proxy to vote must be done in writing (email

is acceptable) to the Secretary prior to the opening of voting. No member may hold more than 5

proxies.

(f) At least 25% of the voting membership must cast a ballot (or proxy) for an election,

referendum, or initiative to be valid.

(g) The Election Committee will review and certify election results to the BOD for final approval

and the President will announce the election results.

will be conducted using the guidance outlined above for Elections. Provided all members are given the

chance to vote on the issues, the BOD may choose to seek approval for initiatives at a General

Membership Meeting. The BOD will function as an election committee for all out of cycle voting for

which and Election Committee has not been established.

10/23/2007 5

Board of Directors (BOD) will, to the greatest possible conduct ACA’s business in an open and

democratic manner with the consent of the membership.

Treasurer, Chief-at-Arms and four Directors-At-Large. The BOD will agree to the roles and

responsibilities for the Directors-at-Large. Officers will be elected to serve a two-year term and may serve

a maximum of two consecutive terms. A BOD member who completes two consecutive terms may be reelected

to the ACA BOD, but only to a different position. The President, Vice President, Secretary, and

Treasurer may not hold the same elected officer positions at the Chapter level.

pursuant to Article II of this Constitution and the Strategic Plan approved by the BOD.

(1.) The President is empowered to commit ACA funds consistent with the annual budget

approved by the BOD.

(2.) The President calls and sets the agenda for meetings of the association as needed to

assure the timely conduct of ACA endeavors and forms committees to formulate plans and

implement agreed activities.

(3.) The President identifies AMMO Chief members, subject to confirmation of the BOD,

as replacements for Association officers who terminate their office before the end of their

terms. Prematurely vacated offices will be filled by normal election procedures during the

next election cycle.

(4.) The President chairs the Reunion Committee.

(5.) In order to fulfill the requirements of Florida Statue 617 the President will ensure an

individual with a street address in the State of Florida is appointed as Registered Agent.

(6.) At least once each year, the President will issue an annual report advising the

membership of the “State of the Ammo Chiefs Association, Inc”. The report will include

the financial status, major endeavors undertaken, membership status, and present a budget

for the next year’s operation.

above. The Vice President assumes the office of President in the event the President terminates

his/her office before the expiration of his/her term, is incapacitated or is not available to carry out

his/her function for any normally scheduled event.

10/23/2007 6

available to the membership either by mail, e-mail or by posting on the ACA web site.

(1.) The Secretary will maintain the ACA’s master membership and address rolls.

(2.) The Secretary will submit a report of ACA activities to the BOD at least quarterly. The

report may be posted on the web site.

will be maintained for a minimum of 10 years.

(1.) The Treasurer will ensure ACA accounts are maintained in a current status and

reconciled upon receipt of monthly bank statements.

(2.) The Treasurer will submit a report to the BOD at least quarterly. The report will

include financial transactions for the quarter and a balance sheet identifying funds

available for each budgeted item.

(3.) Annually the Treasurer will report major expenditures and the beginning and ending

balances of ACA accounts to members either by mail or e-mail. ACA financial data will

not be published on an unsecured web site.

(4.) The Treasurer will make the ACA financial records available for review to Ammo

Chief and Associate Members. Written notice must be given and a reasonable time and

date agreed for the review.

is responsible for securing, accounting for and maintaining association property and management

of the ACA Trinket Shop. The Chief-at-Arms will submit an annual budget identifying the amount

of funds needed to keep the Trinket Shop viable. The Chief-at-Arms may recruit assistance as

necessary to carry out these functions.

determined by the President and confirmed by the BOD.

Directors/Officers and/or agents of the ACA to enter into any contract or execute and deliver any

instrument in the name of and on behalf of the ACA. And, such authority may be general or confined to

specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority

to bind the ACA by any contract or engagement or to pledge its credit or to render it liable monetarily for

any purpose or in any amount.

as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and

other evidence of indebtedness of the ACA shall be signed by two elected officers one of whom must be

the Treasurer.

10/23/2007 7

in such banks, trust companies, or other depositories chosen by the Treasurer and approved by the BOD.

audit of the accounts during December of each year assisted by the Treasurer. A report of findings will be

submitted to the BOD for approval.

Chiefs Association, Inc. Chapters throughout the country and in overseas area(s).

(a) Chapters will be governed by this Constitution and local governing documents submitted to

and approved by the BOD.

(b) Chapters that comply with the ACA governing documents may benefit from incorporation and

tax-exempt status.

(c) Chapters may collect Chapter dues and/or raise funds for their Chapter activities.

(d) Chapters may establish an Auxiliary membership class. If a Chapter chooses to establish

Auxiliary memberships, they must specify in the Chapter Governing Documents the amount of

dues, if any, that are levied. Chapters will also specify in their governing documents the

membership criteria for this class of membership and the rights and privileges of this membership

class. Individuals who are eligible to join the ACA as an AMMO Chief or Associate member may

not join as an Auxiliary member.

to establish an ACA Chapter must submit a request to the Secretary. Requests will include the following:

(a.) The name chosen for the proposed chapter, the name and logo must follow the ACA, e.g.

ACA Virginia Chapter or ACA Emerald Coast Chapter, etc.

(b.) Founding AMMO Chief and Associate members (Include their ACA Membership Number(s).

(1) Membership classes applicable to the chapter

(2) Voting rights of the various membership classes

(3) Chapter dues

(4) Qualifications for office

(5) How officers are chosen

(6) A statement that the Chapter agrees to comply with the ACA Constitution and

membership rules.

(d.) List of the officer positions and the incumbents of those positions. (Chapters must have a

minimum of two officers, a President and a Secretary/Treasurer.)

applicants approved for membership bring credit to the ACA and are deserving of membership.

10/23/2007 8

annual report to the Secretary by 31 January. The report will identify the year’s activities, financial

transactions (beginning and ending balances), and a membership list by class, and future

activities/projects.

of ACA Chapters. Chapters will forward updated/revised Chapter governing documents to the Secretary

within 30 days of an update or revision.

Constitution.

Secretary identifying the reason(s), the date of dissolution, and the financial resources of the Chapter at

dissolution. The Chapter must satisfy all obligations before dissolution can take effect. Surplus resources

must be donated to the AFCOMAC Rich Gauvin Scholarship fund, the ACA, or another military related

not-for-profit organization at the discretion of the Chapter.

submitting proposed changes, additions, or deletions in writing to the President.

changes to the BOD for discussion and a vote. Those proposals receiving approval of a two-thirds

majority of the BOD will then be submitted to the voting members for consideration and approval or

rejection.

Constitution to ensure it continues to serve the needs of the ACA.

Constitution involving corrections of spelling and numbering of paragraphs without bringing these

changes to a vote of the membership.

Approved: Richard McVey, President Fred O’Hern, Secretary

Ammo Chiefs Association, Inc.Ammo Chiefs Association, Inc.